The downside of monthly recurring meetings #
Pillar: remote Leadership
What’s so unimportant that it can wait for a month? When it’s not about solving issues but about building social bonding: meeting more frequently but shorter is key to building social bonding.
Problem - The downside of weekly/monthly meetings #
- not flexible
- long waiting time
- no agenda/not transparent
- attendees mismatch/non-relevant: only a few topics are relevant to all members of a meeting. For some topics additional people are be required (no sensible discussion possible without them even though they are not part of the leadership)
Solution #
- block common time slots in the whole group (for example: Monday and Thursday 16:00 - 16:30 CET) — called SYNC hours
- create topics to discuss. Each topic is a single “agenda item”. It requires mandatory and optional participants and a priority.
- those topics will be scheduled automatically and dynamically based on the availability of the participants and the priority
- if someone has to cancel a SYNC hour on short notice, the system will reschedule the topics if required.
- all meetings will be recorded by default and there’s a dedicated area for meeting minutes.
- both, the recording and the meeting notes are published to a linked Slack channel
- by this you only have to attend topics where you have an active part and read the notes or watch a recording of other topics as required at the time that fits to you.
Benefits #
- finding time for meetings gets much more flexible and easy (no time spent for scheduling and rescheduling)
- less time in meetings in which you’re not needed
- having all decision makers or information sources in the meeting
- order meetings by priority
- being able to watch and share meetings later on
- fits perfectly in the structure of the new leadership Slack channel.